7 Ways to improve indoor air quality for Improving Workplace Environment

Published 9:25 pm Friday, July 14, 2023

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In today’s fast-paced world, where a significant portion of our lives is dedicated to work, it is crucial to recognize the significance of a comfortable and healthy workplace. Surprisingly, there is one vital aspect that often goes unnoticed but has an immense influence on shaping the ideal work environment: indoor air quality (IAQ). While it may not be at the forefront of our thoughts, the air we breathe indoors can profoundly impact our overall well-being and productivity. 

This article explores the importance of indoor air quality and highlights some captivating strategies that can truly revolutionize IAQ in the workplace. After all, every breath we take truly matters.

What is indoor air quality?

Indoor air quality pertains to air purity within a sealed environment, such as an office, factory, or other workplace. It encompasses a variety of parameters such as temperature, humidity, ventilation, and the presence of contaminants such as volatile organic compounds, mold, and airborne particles. 

Poor indoor air quality can render several health concerns, ranging from pesky headaches and fatigue to more significant issues like concentration difficulties, skin rashes, and irritation of the nose, eyes, and throat.

In severe circumstances, it can potentially contribute to lung problems, heart disease, and cancer. Making an effort to focus on and enhance indoor air quality isn’t just a question of choice; it’s a necessity.

Clean Air Standards in the Workplace:

While companies often strive to improve air quality, challenges may arise in effectively implementing industrial hygiene practices. Factors such as budget constraints, lack of awareness, or resistance to change can hinder progress. However, by emphasizing the importance of industrial hygiene principles, organizations can overcome these obstacles and foster a culture of air quality consciousness.

Education and training programs, regular audits, and collaboration between management and employees can help align efforts toward achieving optimal indoor air quality standards.

Ways to Improve Indoor Air Quality

Improving indoor air quality is an achievable goal that involves a combination of proactive and preventive measures. Here are some ways to enhance IAQ in the workplace:

  • Regular Maintenance of HVAC Systems:

Just as you would service your car to keep it running smoothly, your HVAC (Heating, Ventilation, and Air Conditioning) systems need regular tune-ups too. Over time, these systems can collect a surprising amount of dust, mold, and other pollutants. If not cleaned, these contaminants are blown right back into the office environment every time the system kicks in, leading to what we call “sick building syndrome.”

Regular HVAC maintenance, including frequent filter changes and duct cleaning, is like giving your workplace a breath of fresh air. Remember to replace your filter at least every three months.

  • Adequate Ventilation:

Sometimes, the simplest solutions are the most effective. Remember the feeling of stepping outside to get a bit of fresh air? That’s what proper ventilation does to your indoor space. By allowing a continuous inflow and outflow of air, it helps disperse airborne contaminants and introduces fresh air into the environment.

To set a benchmark, the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) has recommended a ventilation rate of at least 20 cubic feet per minute (cfm) per person within an office space. 

  • Use of Air Cleaners:

When you can’t eliminate all the sources of pollutants, air purifiers are your next best friend. These handy devices work by trapping and neutralizing various pollutants in the air. Think of them as your personal indoor air bodyguards. There are various types of air purifiers available, from simple tabletop models to advanced systems that use technologies like High-Efficiency Particulate Air (HEPA) filters, activated carbon, or ultraviolet light. 

  • Control of Humidity Levels:

Balancing humidity levels is like walking a tightrope. Too much, and you’re in a hotbed for mold growth. Too little, and it’s a desert-like atmosphere causing dry eyes and discomfort.

Aim for the sweet spot of around 40-60% humidity, as recommended by most experts. If you’re in a region where maintaining this range is challenging, consider humidity control devices. They are like the Goldilocks of indoor air quality – helping you get it just right!\

  • Use of Low-VOC Materials:

When it comes to improving the air quality in your workplace, a smart move is to go for low-VOC materials. You might be wondering, what’s the deal with VOCs?

Well, volatile organic compounds (VOCs) are those sneaky chemicals hiding in paints, adhesives, and furnishings, releasing harmful gases into the air. But here’s the good news: by opting for low-VOC or VOC-free alternatives, you can significantly reduce these emissions.

So, why not choose environmentally friendly paints, adhesives, and furniture that meet those low-VOC standards? Not only will you create a safer and more comfortable workspace, but you’ll also help reduce the risk of respiratory issues and pesky allergies.

  • Regular Cleaning:

Nothing beats good old-fashioned cleanliness. Regular cleaning not only leaves your office looking spick and span but also controls dust and allergens that might have settled on surfaces.

But here’s the catch – many cleaning supplies are a cocktail of chemicals that contribute to indoor pollution. So, it’s essential to opt for green cleaning products. They’re just as effective but without the harmful side effects.

  • Active Monitoring:

You can’t manage what you can’t measure, so why not consider adding monitors to lend a helping hand? Indoor air quality monitors are devices that measure various parameters such as CO2 levels, particulate matter, temperature, humidity, and VOCs. By actively monitoring these parameters, you can gain insights into your office’s air quality and identify potential issues before they become significant problems.

  • Add Indoor Plants:

Incorporating some greenery in the workplace gives a touch of natural beauty and helps improve indoor air quality. Indoor plants work as mini-air filters, drawing up harmful pollutants and releasing new oxygen into the air. 

So, why not bring in some snake plants or peace lilies? They are excellent at filtering out contaminants and producing a better, more enjoyable work atmosphere.

  • Promoting Smoke-Free Policies:

Let us clear the air! Implementing rigorous smoke-free standards in the workplace is a wise measure to ensure healthier and fresher air for everyone. We can keep the office smoke-free by designating smoking locations away from the main building, eliminating lingering odors and secondhand smoke from upsetting non-smoking coworkers. It’s a simple but powerful method to demonstrate our concern for everyone’s well-being and to create a healthy interior atmosphere.


Improving indoor air quality necessitates a collaborative effort by everyone in the office, from management to individual employees. Companies can create a healthier, more comfortable, and more productive work environment by applying these strategies. This benefits employees’ physical well-being and increases overall job satisfaction and performance.